E-commerce service
TBLOCK SIGN E-commerce service is a cloud solution for electronic contract & transaction between companies.
Non-falsification proof service
TBLOCK SIGN Non-falsification proof service is a cloud solution that stores all electronic documents (including scanner documents) in compliance with the Electronic Record Retention Law.
TBLOCK SIGN Non-falsification proof Service has been certified by the Japan Image and Information Management Association (JIIMA) as an Electronic Transaction Software Legal Requirements Certification.
It enables the storage and management of transaction documents that meet the legal requirements of the Electronic Record Retention Law.
For those who consider implementing TBS
We give you documents which explain TBLOCK SIGN in detail
What is TBLOCK SIGN？
Electronic Record Retention Law compliant service.
As a document storage tool, it can store electronic forms exchanged and received by various tools.
TBLOCK SIGN is the cloud solution which is provided by TOYOTA TSUSHO SYSYTEMS Corp. It offers two services: e-commerce and non-falsification proof. Our company is good with developing IT solutions and building systems and that is exactly why we can assist in improving your work efficiency by using our solutions with high quality and security. Fully Electronic Record Retention Law, including certified time stamps and search functions. We create a new work style to suit the new normal such as remote work and working from home.
1.E-commerce service
Register, conclude and manage contracts and send and receive purchase orders, order conformations and invoices, all online!
TBLOCK SIGN E-commerce service is possible to conclude contracts and transfer document's data in your home, office, outside or anywhere you like. Tasks related to a contract, which previously took about approximately 1 week, can be completed in 5 minutes※ at the earliest. ※According to our research.
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01
Upload a document
Register contract details which the relevant parties have agreed to in advance and upload a PDF contract. an e-mail about request of contract approval is sent from TBLOCK SIGN on behalf of a sender.
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02
Conclude a contract
The contract is concluded when a recipient confirms and approves terms of its contract, e-signature and timestamp is given at the time.
※if you send a quotation, a purchase order, an order confirmation, an acceptance certificate, an e-signature and a timestamp are also given.
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03
Store and Manage documents
Data of documents that you have sent is stored on TBLOCK SIGN after conclusion of a contract. You can manage and search past documents much easier to depend on transaction amount and date and so on.
What you can do with this service
- E-contract
- Storing documents
- Searching documents
- Giving timestamps
- E-signature
- Transaction with non-subscriber of TBLOCK SIGN
- Status management
- Transfer of quotations
- Transfer of purchase orders
- Transfer of order conformations
- Transfer of acceptance certificates
- Transfer of invoices
2.Non-falsification proof service
(Complying with the Electronic Record Retention Law)
purchase orders, order conformations and invoices, etc.Files sent and received electronically (e.g. via email/web) Stored and managed in accordance with the Electronic Record Retention Law!
TBLOCK SIGN Non-falsification proof service allows anyone to easily store and manage all kinds of transaction documents, supporting everyday operations with enhanced functions such as automatic PDF conversion from Office documents, checking the resolution/tone of scanner-read documents and API integration.
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01
Upload a document
Upload electronically created documents such as purchase orders, invoices, purchase orders and contracts, as well as transaction information exchanged and received in electronic transactions.
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02
Determination of detailed items
Set the required details of the document (transaction date, name of the counterparty and transaction amount) in accordance with the Electronic Record Retention Law.
※Optional search tags and other items that can be set freely. (Makes searching easier).
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03
Store/approval and manage document
After setting up, the electronic files are stored on TBLOCK SIGN. A search function makes it easy to find past stored documents by amount, date, etc. You can also use the simple workflow function to get approval from your supervisor. (You can also add an electronic imprint).
※Authorisation can be set as desired.
What you can do with this service
- Storage in compliance with the Electronic Record Retention Law
- Storage of all transaction documents
- Storage of scanned paper documents
- Searching documents
- Certified time stamping
- Approval via simplified workflow
- affix impression of a seal
- Management of viewing rights
- Automatic PDF conversion from Office documents
For those who consider implementing TBLOCK SIGN
You can download documents which you could understand TBLOCK SIGN in 5 minutes.
If you are interested in TBLOCK SIGN, please feel free to contact us.
1.E-commerce service STRENGTHS
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POINT01
Higher work efficiency and Cost reduction
There are 2 easy steps to conclude e-contract or transfer data; register and send documents. Reduction of person-hours and revenue stamp fee and postage are enabled.
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POINT02
Adapt to latest legislation
We try to keep up with e-commerce trends and have a support system to reflect them in our product. In addition, We are constantly improving to became easy to use the service.
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POINT03
Can be used even during remote working
You are able to conclude a contract and transfer a document online. TBLOCK SIGN enhance remote work to be used from your home, office, outside or anywhere you like.
2.Non-falsification proof service STRENGTHS
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POINT01
Versatile mechanisms
Flexible integration into a variety of business operations. The simple structure makes it easy to incorporate into existing operational processes and enables compliance with the Electronic Record Retention Law for a wide range of form types.
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POINT02
JIIMA certification/SOC1 report compliant
Document storage compliant with the Electronic Record Retention Law can be carried out without having to check on onerous legal requirements. JIIMA certification/SOC1 report compliant.
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POINT03
Ease of use and enhanced functions
Intuitive and easy-to-use operation. Minimises cumbersome operations, reduces work time and improves productivity with a full range of functions.
Plans and Pricing
We will propose the best plan according to your usage situation.
Please feel free to contact us.
FAQ
Does TBLOCK SIGN comply with Electronic Book Storage Act in japan?
A
The guarantee of visibility.
Requirement
The following searchability are required.
- ・a user can search recodes from main items which are transaction amount and date and so on.
- ・a user can search ranges of transaction amount and date.
- ・a user can search records with multiple items.
Address in TBLOCK SIGN
There is a search function in TBLOCK SIGN which meets all of the requirements.
The guarantee of truthfulness
Requirement
Using one of the following conditions is required.
- ・Timestamps are given.
- ・a user can view history of correction and deletion regarding records, or there is a system nobody can correct and delete records.
- ・Company regulations to prevent from correcting and deleting records is enacted.
Address in TBLOCK SIGN
TBLOCK SIGN gives timestamps and have a system nobody can correct and delete records.
Does the other party have to subscribe to TBOCK SIGN?
A
No. You can also contract with a non-subscriber if they have a valid email address and a device to gain access TBLOCK SIGN.
However they need to store and manage documents by themselves to deal with Electric Book Storage Act.
Can I prepare and draw up a contract on TBLOCK SIGN?
A
No. You can use TBLOCK SIGN only for concluding contracts, storage and sign a contract's contents which have been reached a consensus by the related parties in advance on TBLOCK SIGN.
Can I revise a contract's contents after concluding it?
A
No. It cannot be corrected or deleted. you need to register and conclude a new contract again when you want to revise it.
Does an e-contract have legal force like a paper contract?
A
Yes. It is valid to make a contract even verbally. However when a lawsuit is filed, it required to show something to prove its contract's contents.
An e-contract is allowed as evidence.
Why is stamp duty not needed for e-contracts?
A
The stamp fee taxes on paper documents. Because electronic documents are not regarded as paper, e-contracts are tax exemption.
Is it possible to use TBLOCK SIGN for contracts as well as other documents?
A
Yes, TBLOCK SIGN can be used for not only contract, but also a quotation, a purchase order, an order conformation, an acceptance certificate.
Can the system be linked to systems already in use?
A
It is possible as we have an API connection port. We will make a proposal after checking the specifications of other systems. As this is an optional service, we will provide a separate estimate if you wish.
Can I assume that EDI is compliant with the Electronic Record Retention Law?
A
If the EDI cannot be tampered with, or if the system can trace the deletion history, or if the system can perform searches that meet the requirements, then the EDI alone is compliant with the Electronic Record Retention Law. For more information, check the EDI specifications and contact us.
How long does it take from order placement to actual operation?
A
The minimum lead time is one month to a maximum of 10 months. We will support you through to operation, including understanding the current situation, determining the details for actual operation and determining the customer's specifications.
Does the effect of the certified timestamp given by TBLOCK SIGN persist even if the file is taken outside?
A
The certified time stamp and digital signature are applied to the electronic file itself, so they persist even if the file is removed from the system.
What do I need to install the system? Is support available?
A
TBLOCK SIGN is a cloud solution and can be used whenever and wherever (※) a PC with web access is available. In addition to providing explanations of operation details and customer environment settings to the customer's administrator, we also provide a contact point for service-related enquiries.
※Service downtime 23:00-23:00 daily - 2:00 the following day.
※Scheduled downtime for system maintenance: once a month for 6 hours.
